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Volunteer Background Checks

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Soroptimist International of the Americas is committed to providing a safe and secure environment for youth participating in our project activities at all levels of the organization – club, region and federation. When we work with youth, their care and welfare are entrusted to us.

Part of our Standards for Working with Youth include obtaining the proper background checks. SIA requires clean background checks for all adults working with youth. Background checks should conform to applicable local, state and national requirements.

  1. Prior to beginning any projects involving youth, all club members must have the appropriate background checks completed. Types of background checks are determined based on the tasks involving the youth and your state and local requirements.
  2. Members with existing background checks must provide documentation to the club president.
  3. Volunteers who do not have clean background checks are prohibited from participating in projects involving youth. If any questions arise about the results of a background check, the club must contact the Chief Operating/Financial Officer at [email protected].
  4. Approved background checks are valid for no more than ten years.

Questions about background checks? Read our Frequently Asked Questions.

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Frequently Asked Questions

Who is Info Cubic?

Info Cubic is an PBSA-accredited background check company that has partnered with Soroptimist International to support their volunteer’s background checks.

Soroptimist International of the Americas is committed to providing a safe and secure environment for youth participating in our project activities at all levels of the organization – club, region and federation. When we work with youth, their care and welfare are entrusted to us.

Part of our Standards for Working with Youth include obtaining the proper background checks. SIA requires clean background checks for all adults working with youth. Background checks should conform to applicable local, state and national requirements.

Is there a cost for completing this background check? Who is responsible for paying?

The volunteer background check is $10.00. At the end of your application, you will be prompted to enter credit card information for payment.

Note that some club programs allow a later reimbursement of this cost. Please reach out to your contact at Soroptimist to see if your program is eligible.

What type of background check is this?

Due to the nature of the volunteer program, Soroptimist has chosen to utilize the National Sex Offender Registry only. Learn more about this product here

Will my credit score be affected?

No! The only purpose of this background check is to identify whether an individual is a registered sex offender or not.

How long will this background check take to complete?

Usually only a few minutes! You will be emailed the results instantly in most cases.

What personal information is required of me?

On the application screen, you will be required to provide your name, date of birth, current address, and an email address for report delivery. We do not need your SSN for this background check type.

Is your website secure?

Of course! Info Cubic uses secure socket layer (SSL) encryption to protect your information. Read more about our privacy and security here

How does my club receive the background check results?

Once your results are ready you will be emailed a PDF copy of the report. You are required to share these results with your Soroptimist contact and will be provided with next steps from there.

Who should I contact for additional help?

For background check inquires or help completing your application, please reach out to us here at Info Cubic!

We are here Monday – Friday from 6am to 5pm Mountain Time.

[email protected]
877-360-4636

Which club members need background checks?

FAll club members involved in any project working with youth need to complete a background check and the required training. If some club members are not involved in a youth-focused project, they do not need to complete background checks or the required training. Clubs will be asked to report whether club members involved in projects working with youth completed background checks.

How does our club know what background checks we need to complete?

Clubs should consult state regulations, local school districts and/or community partner organizations to determine what background checks are required to work with youth in your location. Within the United States, state websites (.gov) often include state background check regulations.

Is there a cost for completing background checks? Who is responsible for paying?

There is a cost associated with background checks. They are funded by the club as part of participating in the project working with youth.

How can our club complete background checks?

SIA recommends the background check vendor Info Cubic, but clubs are welcome to use another source.

There are a few background check packages on the Info Cubic site with ranging prices; which one is appropriate?

Your club should consult your state guidelines and community partners to see what clearances are necessary for working with youth. Info Cubic allows you to select a package of clearances, or create your own package. Select an option that includes the clearances required by your state and/or community partner.

What is the turnaround time for the SIA recommended agency to complete background checks?

Turnaround time will vary depending on the requirements of your state and/or community partner. Some clearances return results within minutes. Some results may take between two days and one week to be returned.

Are background checks necessary only if our club is participating in Dream It, Be It, or do we need background checks for any project working with youth?

Background checks are necessary for any project working with youth, including Dream It, Be It. While Soroptimist clubs have been working with youth for years, SIA is responding to the changing environment within the US where it has become a best practice for any organization conducting youth programming to complete background checks on behalf of those working with youth. For SIA to properly manage our organizational risk and to ensure the safety of our members and the youth participating in Soroptimist projects, we are now required by our insurance carrier to complete background checks and keep the records on file indefinitely.

Clubs who are already working with youth shouldn’t halt their existing programs. They should begin the process of completing background checks and the required training for members involved in those projects to protect themselves and the children.

Do guest speakers or outside facilitators (ex: counselors, educators, business women) need the background checks and training that are required of SIA?

No, they do not. Since outside facilitators will have limited interaction with youth, it is not necessary for them to complete background checks and the required training.

Do other volunteers need the background checks and training that are required of SIA?

Yes. Volunteers who are actively engaging on-site with girls need to complete background checks and the required training.

Many clubs have existing partnerships where a school teacher or organization staff member is present during club activities; do these club members still have to complete the training modules and background check?

All members working closely with youth will need to complete the background check and training procedures. A working relationship with a present and trusted adult, such as a teacher or staff member, increases the level of safety for both youth and members in this situation, but SIA does not have the capacity to examine each instance. Therefore, to ensure everyone’s safety and to meet requirements provided by SIA’s insurance, all members working with youth will need to complete the procedures.

I am already subject to background checks because of my current job or other volunteer opportunity; do I need to do it again?

No. If members already have current background checks, they do not need to complete the process again. Each club should maintain records of members’ background checks (with a photocopy of confirmation records if the background check is on file somewhere else). Members with current background checks must still complete the required documents and training provided by SIA.

Our club is supporting another club’s Dream It, Be It project/project that works with youth; do our members need to complete background checks and required training procedures?

Club members who are actively engaging on-site with girls need to complete background checks and the required training. If some of your club members are supporting another club’s Dream It, Be It/youth project by being present at the sessions, those club members will need to complete background checks and the required training. If your club is supporting another club’s Dream It, Be It/youth project by sending financial help, providing in-kind donations, or supporting in any other off-site manner, your club members will not need to complete background checks and the required training.

Our club completed our background checks; now what?

The club treasurer should track member completion of background checks and the required training, and request copies of completed background checks to keep on file in a secure location.

How often does our club need to complete background checks?

Club members should refer to and follow their state guidelines to see how often their state requires re-screening. Some states require adults working with youth to complete background checks yearly; other states do not. Approved background checks are valid for no more than ten years.

What happens if an incident occurs?

Refer to the SIA Standards for Working with Youth for information on how to respond to suspected injury, abuse, or molestation.

 

If you have other questions about the process that are not answered above, SIAHQ can help.
Please send your questions to [email protected].