Statewide Criminal Records for Job Applicants

The Statewide Criminal Records check searches state law enforcement agency repositories in the United States, which typically contain misdemeanors and felonies, committed by an individual. While state criminal searches can add value, the amount and quality of information provided may vary by jurisdiction. For example, some states offer access to all jurisdictions reporting all convictions with daily updates, whereas some state repositories do not include every county or update their records on a regular basis. Additionally, California does not have a statewide search available for employment purposes at this time.

Info Cubic offers a wide range of scoping options to suit any client’s needs and or requirements. The leading practice is to search all provided and developed names and jurisdictions for the past 7 years.

FAQ

Q: Should I order a statewide search in addition to counties or is it better to order one or the other?

Q: Do all states offer statewide searches?

Q: How far back is the record information that you report?

Did you know

Many people in the United States live within driving distance of at least one other county. By running a county criminal search based on residence, you will be receiving the most up-to-date and accurate information based on where a candidate lived, but you may not be taking into consideration neighboring counties. Statewide criminal searches can help with this by providing a more extensive search across an entire state. But not all statewide searches are equal. Info Cubic can help guide you in determining which reports will give you the most quality information in a timely manner.

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Recommended for

Any risk adverse organization regardless of size or industry.

Sources

State law enforcement agency repositories in the United States. The following states are known to have all counties reporting to the repositories: Alabama, Connecticut, Delaware, D.C., Guam, Hawaii, Maryland, New Jersey, New York, North Carolina, Oregon, Rhode Island, South Dakota, Utah and Vermont.*

*Information subject to change. The information in these indicated states is as current as each county system. In the other states, some counties provide updates manually and therefore input to the central repository could be delayed.

Turnaround Time

12 - 48 Hrs. Varies by state

Product Availability by State

State	Statewide Available?	Average TAT
Alabama	Yes	1 Business Day
Alaska	Yes	1 - 5 Hours
Arizona	Yes	1 - 5 Hours
Arkansas	Yes	1 - 5 Hours
California	No	N/A
Colorado	Yes	1 - 5 Hours
Connecticut	Yes	1 - 5 Hours
Delaware	Yes	1 - 3 Business Days
D.C.	Yes	1 - 2 Business Days
Florida	Yes	1 Business Day
Georgia	Yes	1 - 2 Business Days
Hawaii	Yes	1 - 5 Hours
Idaho	Yes	1 - 5 Hours
Illinois	Yes	1 Business Day
Indiana	Yes	1 - 5 Hours
Iowa	Yes	1 - 5 Hours
Kansas	Yes	1 - 5 Hours
Kentucky	Yes	1 Business Day
Louisiana	No	N/A
Maine	Yes	1 Business Day
Maryland	Yes	1 - 5 Hours
Massachusetts	Yes*	1 - 5 Hours
Michigan	Yes	1 Business Day
Minnesota	Yes	1 - 5 Hours
Mississippi	Yes	2 Business Days
Missouri	Yes	1 - 5 Hours

State	Statewide Available?	Average TAT
Montana	Yes	1 - 5 Hours
Nebraska	Yes	1 -2 Business Days
Nevada	Yes	3 - 10 Business Days
New Hampshire	No	N/A
New Jersey	Yes	1 - 5 Hours
New Mexico	Yes	1 - 5 Hours
New York	Yes	1 Business Day
North Carolina	Yes	1 - 5 Hours
North Dakota	Yes	1 - 5 Hours
Ohio	No	N/A
Oklahoma	Yes	1 - 5 Hours
Oregon	Yes	1 Business Day
Pennsylvania	Yes	1 Business Day
Rhode Island	Yes	1 - 5 Hours
South Carolina	Yes	1 Business Day
South Dakota	Yes	1 -2 Business Days
Tennessee	Yes	1 - 2 Business Days
Texas	Yes	1 -2 Business Days
Utah	Yes	1 - 2 Business Days
Vermont	No	N/A
Virginia	Yes	1 Business Day
Washington	Yes	1 - 5 Hours
West Virginia	No	N/A
Wisconsin	Yes	1 - 5 Hours
Wyoming	No	N/A

* Not available as a default offering. Can be made available for ordering after completion of required sign-up processes. Contact your Sales Representative or Account Manager for details.

Information Required

Applicant Information – Name, date of birth, and address
Applicant AKA – Additional names that an applicant’s record might be filed under (maiden names, nicknames, etc.)

Results Guidelines

Reporting must comply with the Fair Credit Reporting Act and any applicable state laws. All felony convictions, misdemeanor convictions and related activity on record are also reported. Open arrest warrants, cases awaiting trial and charges for failure to appear are also included when available and legally reportable. Laws vary state to state regarding criminal record use in hiring decisions; thus, consultation with qualified legal counsel is highly recommended.

Potential Outcome (Result)

Clear:	No criminal records found matching the subject information provided.
Review:	Any legally reportable record found; a pending case or a conviction is found matching the subject information provided.
Missing Information:	Information/documentation required to proceed has not been provided. Info Cubic can reach out to you for assistance, or to the candidate directly using our Applicant Connect product. Call us at 1-888-925-0922 for more information.

Sample Report

Statewide Criminal History in FL years:7 for Jane Doe COMPLETE - Review
Search Type:	Felony Including Misdemeanor

Case #D/111/2016/CR/123456

Defendant :	JANE DOE DOB 06/15/XXXX
Identified By :	name, date of birth
Additional identifiers :	Name On File: Doe, Jane; DOB On File: 8/01/****

Case Number: D/111/2016/CR/123456	Jurisdiction: Jefferson District Court
Filing Date: 06/24/2016	Disposition Date: 06/28/2017

Charge Information
Charge:	Child Prostitution-Soliciting-Directs
Crime Type:	Felony
Disposition:	Guilty
Comments :	Costs

Sentencing
Type:	Sex Offender Intensive Supervised Probation
Date Active Suspended Completed:	5 Years

Charge Information:
Charge:	Internet Luring-Child with Intent Exploit
Crime Type:	Felony
Disposition:	Guilty
Comments :	Sex Offender Intensive Supervised Probation: 10 Indeterminate

Fines and Costs

FAQ

Q: Should I order a statewide search in addition to counties or is it better to order one or the other?

A: Generally, it is acceptable to order a statewide search or the appropriate counties within the state; however, there are some states where it is recommended that you order both to get the most information. States like Arizona and Minnesota have the best coverage when both the statewide and county searches are ordered.

Q: Do all states offer statewide searches?

A: No. Some states do not offer statewide searches or restrict who can access them (reserved for law enforcement, etc), so a county search must be completed. States that do not offer a statewide search or where Info Cubic cannot complete the search on our clients’ behalf include California, Louisiana, Massachusetts*, Nevada, New Hampshire, Ohio, Vermont, West Virginia, and Wyoming.

* Not available as a default offering. Can be made available for ordering after completion of required sign-up processes. Contact your Sales Representative or Account Manager for details.

Q: How far back is the record information that you report?

A: Criminal records are provided at least for the past 7 years; however, may go back further depending on the laws for that particular state. If a statewide search with a 10 years scope is ordered, Info Cubic will provide at least 10 years of criminal record information whenever possible (where the state does not limit reporting of conviction information to 7 years).

For further details, call us today at 1-888-925-0922.

The Cube Feature

There are a number of states where a source is available where records are reported in from all counties in real-time. Where that exists, a client may want to order a Statewide Criminal Records search instead of a County Criminal Records search. Or in scenarios where they run both County Criminal and Statewide Criminal just run Statewide Criminal only. The Cube system can be configured at a client or package level to override Country Criminal Searches and run Statewide Criminal Records searches instead if requested.

In addition, The Cube offers clients a variety of ways to order Statewide Criminal Record searches. Our best practice recommendation is to utilize defined criminal scope products. Using these products ensure consistency in screening and allows for a hands-off ordering process. For example, if your desired scope is to run Statewide Criminal Record searches where an applicant has lived for the past seven years, using information provided by the applicant and a Social Security Address Trace, The Cube can automatically generate those states when the order is placed. A number of different scopes are available to meet your specific needs. They can include searching more or less than seven years (where legally reportable), potentially developing states where an applicant worked and/or went to school in addition to where they lived, etc. If you have different scope needs based on position or location we can build a number of various packages with differing scopes to meet your exact needs. Your Sales Representative or Account Manager can work with you to ensure you are getting the desired Statewide Criminal Record scope.

Another option for ordering Statewide Criminal Records is for a client user to pick and choose which counties they want run when placing an order manually. This can be done by physically entering counties, or by running a Social Security Address Trace lookup during the ordering process and manually selecting which counties to run from the result of that lookup.

Bottom line – Info Cubic is flexible and can configure accounts to offer automated scope definition, manual selection, or both on a given account.