Q: Do all states offer statewide searches?
Q: How far back is the record information that you report?
Many people in the United States live within driving distance of at least one other county. By running a county criminal search based on residence, you will be receiving the most up-to-date and accurate information based on where a candidate lived, but you may not be taking into consideration neighboring counties. Statewide criminal searches can help with this by providing a more extensive search across an entire state. But not all statewide searches are equal. Info Cubic can help guide you in determining which reports will give you the most quality information in a timely manner.
Any risk adverse organization regardless of size or industry.
State law enforcement agency repositories in the United States. The following states are known to have all counties reporting to the repositories: Alabama, Connecticut, Delaware, D.C., Guam, Hawaii, Maryland, New Jersey, New York, North Carolina, Oregon, Rhode Island, South Dakota, Utah and Vermont.*
*Information subject to change. The information in these indicated states is as current as each county system. In the other states, some counties provide updates manually and therefore input to the central repository could be delayed.
12 - 48 Hrs. Varies by state
State |
Statewide Available? |
Average TAT |
Alabama |
Yes |
1 Business Day |
Alaska |
Yes |
1 - 5 Hours |
Arizona |
Yes |
1 - 5 Hours |
Arkansas |
Yes |
1 - 5 Hours |
California |
No |
N/A |
Colorado |
Yes |
1 - 5 Hours |
Connecticut |
Yes |
1 - 5 Hours |
Delaware |
Yes |
1 - 3 Business Days |
D.C. |
Yes |
1 - 2 Business Days |
Florida |
Yes |
1 Business Day |
Georgia |
Yes |
1 - 2 Business Days |
Hawaii |
Yes |
1 - 5 Hours |
Idaho |
Yes |
1 - 5 Hours |
Illinois |
Yes |
1 Business Day |
Indiana |
Yes |
1 - 5 Hours |
Iowa |
Yes |
1 - 5 Hours |
Kansas |
Yes |
1 - 5 Hours |
Kentucky |
Yes |
1 Business Day |
Louisiana |
No |
N/A |
Maine |
Yes |
1 Business Day |
Maryland |
Yes |
1 - 5 Hours |
Massachusetts |
Yes* |
1 - 5 Hours |
Michigan |
Yes |
1 Business Day |
Minnesota |
Yes |
1 - 5 Hours |
Mississippi |
Yes |
2 Business Days |
Missouri |
Yes |
1 - 5 Hours |
State |
Statewide Available? |
Average TAT |
Montana |
Yes |
1 - 5 Hours |
Nebraska |
Yes |
1 -2 Business Days |
Nevada |
Yes |
3 - 10 Business Days |
New Hampshire |
No |
N/A |
New Jersey |
Yes |
1 - 5 Hours |
New Mexico |
Yes |
1 - 5 Hours |
New York |
Yes |
1 Business Day |
North Carolina |
Yes |
1 - 5 Hours |
North Dakota |
Yes |
1 - 5 Hours |
Ohio |
No |
N/A |
Oklahoma |
Yes |
1 - 5 Hours |
Oregon |
Yes |
1 Business Day |
Pennsylvania |
Yes |
1 Business Day |
Rhode Island |
Yes |
1 - 5 Hours |
South Carolina |
Yes |
1 Business Day |
South Dakota |
Yes |
1 -2 Business Days |
Tennessee |
Yes |
1 - 2 Business Days |
Texas |
Yes |
1 -2 Business Days |
Utah |
Yes |
1 - 2 Business Days |
Vermont |
No |
N/A |
Virginia |
Yes |
1 Business Day |
Washington |
Yes |
1 - 5 Hours |
West Virginia |
No |
N/A |
Wisconsin |
Yes |
1 - 5 Hours |
Wyoming |
No |
N/A |
* Not available as a default offering. Can be made available for ordering after completion of required sign-up processes. Contact your Sales Representative or Account Manager for details.
Reporting must comply with the Fair Credit Reporting Act and any applicable state laws. All felony convictions, misdemeanor convictions and related activity on record are also reported. Open arrest warrants, cases awaiting trial and charges for failure to appear are also included when available and legally reportable. Laws vary state to state regarding criminal record use in hiring decisions; thus, consultation with qualified legal counsel is highly recommended.
| Clear: | No criminal records found matching the subject information provided. |
| Review: | Any legally reportable record found; a pending case or a conviction is found matching the subject information provided. |
| Missing Information: | Information/documentation required to proceed has not been provided. Info Cubic can reach out to you for assistance, or to the candidate directly using our Applicant Connect product. Call us at 1-888-925-0922 for more information. |
| Statewide Criminal History in FL years:7 for Jane Doe COMPLETE - Review | ||
|---|---|---|
| Search Type: | Felony Including Misdemeanor | |
| Case #D/111/2016/CR/123456 | ||
| Defendant : | JANE DOE DOB 06/15/XXXX | |
| Identified By : | name, date of birth | |
| Additional identifiers : | Name On File: Doe, Jane; DOB On File: 8/01/**** | |
| Case Number: D/111/2016/CR/123456 | Jurisdiction: Jefferson District Court | |
| Filing Date: 06/24/2016 | Disposition Date: 06/28/2017 | |
| Charge Information | ||
| Charge: | Child Prostitution-Soliciting-Directs | |
| Crime Type: | Felony | |
| Disposition: | Guilty | |
| Comments : | Costs | |
| Sentencing | ||
| Type: | Sex Offender Intensive Supervised Probation | |
| Date Active Suspended Completed: | 5 Years | |
| Charge Information: | ||
| Charge: | Internet Luring-Child with Intent Exploit | |
| Crime Type: | Felony | |
| Disposition: | Guilty | |
| Comments : | Sex Offender Intensive Supervised Probation: 10 Indeterminate | |
| Fines and Costs | ||
Q: Should I order a statewide search in addition to counties or is it better to order one or the other?
A: Generally, it is acceptable to order a statewide search or the appropriate counties within the state; however, there are some states where it is recommended that you order both to get the most information. States like Arizona and Minnesota have the best coverage when both the statewide and county searches are ordered.
Q: Do all states offer statewide searches?
A: No. Some states do not offer statewide searches or restrict who can access them (reserved for law enforcement, etc), so a county search must be completed. States that do not offer a statewide search or where Info Cubic cannot complete the search on our clients’ behalf include California, Louisiana, Massachusetts*, Nevada, New Hampshire, Ohio, Vermont, West Virginia, and Wyoming.
* Not available as a default offering. Can be made available for ordering after completion of required sign-up processes. Contact your Sales Representative or Account Manager for details.
Q: How far back is the record information that you report?
A: Criminal records are provided at least for the past 7 years; however, may go back further depending on the laws for that particular state. If a statewide search with a 10 years scope is ordered, Info Cubic will provide at least 10 years of criminal record information whenever possible (where the state does not limit reporting of conviction information to 7 years).
For further details, call us today at 1-888-925-0922.
There are a number of states where a source is available where records are reported in from all counties in real-time. Where that exists, a client may want to order a Statewide Criminal Records search instead of a County Criminal Records search. Or in scenarios where they run both County Criminal and Statewide Criminal just run Statewide Criminal only. The Cube system can be configured at a client or package level to override Country Criminal Searches and run Statewide Criminal Records searches instead if requested.
In addition, The Cube offers clients a variety of ways to order Statewide Criminal Record searches. Our best practice recommendation is to utilize defined criminal scope products. Using these products ensure consistency in screening and allows for a hands-off ordering process. For example, if your desired scope is to run Statewide Criminal Record searches where an applicant has lived for the past seven years, using information provided by the applicant and a Social Security Address Trace, The Cube can automatically generate those states when the order is placed. A number of different scopes are available to meet your specific needs. They can include searching more or less than seven years (where legally reportable), potentially developing states where an applicant worked and/or went to school in addition to where they lived, etc. If you have different scope needs based on position or location we can build a number of various packages with differing scopes to meet your exact needs. Your Sales Representative or Account Manager can work with you to ensure you are getting the desired Statewide Criminal Record scope.
Another option for ordering Statewide Criminal Records is for a client user to pick and choose which counties they want run when placing an order manually. This can be done by physically entering counties, or by running a Social Security Address Trace lookup during the ordering process and manually selecting which counties to run from the result of that lookup.
Bottom line – Info Cubic is flexible and can configure accounts to offer automated scope definition, manual selection, or both on a given account.
