singapore

Singapore Employee Background Checks

Country Overview

Singapore’s Personal Data Protection Act 2012, No. 26 of 2012 (PDPA) establishes limits on the collection and processing of personal information. The PDPA sets forth nine basic obligations that must be adhered to:

  1. Consent: Organizations should not collect, use or disclose personal data unless informed consent has been provided (meaning, the individual understands the purpose for which his/her personal data will be collected, used or disclosed).
  2. Purpose Limitation: Organizations may only collect, use and disclose personal data for purposes that a reasonable person would consider appropriate under the circumstances and where the individual has been informed (as needed) per the Notification Obligation.
  3. Notification: Organizations must inform individuals about the purpose for which personal data will be collected, used and/or disclosed.
  4. Access and Correction: Individuals have the right to access and correct personal data held by organizations.
  5. Accuracy: Organizations must make a reasonable effort to ensure personal data is accurate and complete if the personal data forms the basis for a decision that impacts the individual or is likely to be disclosed to another organization.
  6. Protection: Organizations must have reasonable security arrangements in place to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal, etc. of personal data.
  7. Retention Limitation: Personal data may only be retained as long as necessary for legal and business purposes; however, there is no fixed time period under the PDPA as it pertains to personal data retention.
  8. Transfer Limitation: Personal data may not be transferred outside of Singapore unless a condition – such as the consent of the individual or binding corporate rules – is met.
  9. Openness: Organizations must develop and implement policies and practices (and make that information available) that meet the requirements under the PDPA. This includes designating at least one individual who is responsible for PDPA compliance within the organization.
  10. The Personal Data Protection Commissioner (PDPC) has also published several advisory guidelines to help organizations understand the PDPA’s requirements (although the Advisory Guidelines are not legally binding). As it pertains to employment, the PDPC notes that consent is not required if an organization is collecting personal data that is publicly available. As a best practice, the PDPC recommends obtaining consent in writing or another manner that is accessible for future reference. Verbal consent may also be collected, but may be more difficult to rely on if proof of consent is needed in the future.

    For further information, request our Singapore Country Data Sheet by calling (877) 360-4636 or completing this form: https://infocubic.com/contact-us/.

 
Individual Records Searches   Signup

  Singapore Criminal(Illicit Activity Database) Records Search 

  signup

Requirements: Name, date of birth, city, release form

Info Cubic offers an Illicit Activity Database search in lieu of a traditional criminal search as one is not available in Singapore. This proprietary database will pull information from publicly available resources. While this search will provide insight into an individual’s past, it should not be considered a true, comprehensive criminal history review.

The official criminal record search in Singapore is the “Certificate of Clearance” through the Singapore Police Force. However, the Singapore Police Force has provided guidance that under the Registration of Criminal Act, Chapter 268, the Police must ensure that access to these records is properly controlled. They do not accede to request by private organizations or individuals to screen a person for criminal records either by themselves or through company or organizations. Under the Registration of Criminals (Amendment) Bill 2005, certain offenses automatically become “spent” after a period of 5 years provided no further offenses occur during that period (other parameters may also apply).

  Passport Check 

  signup

This search confirms the individual’s identity by verifying the authenticity of a machine-readable passport.

  Professional License Verification 

  signup

This search verifies the individual’s claimed license. Most often, the Professional License Verification simply provides the current status of the license claimed; however, other details such as license number, date of issuance, expiration and disciplinary action will be provided when available.

  Singapore Civil Records Search - Nationwide 

  signup

Requirements: Name, date of birth, address

The search is performed at the nationwide level. Report may include case type, file date, case number, name of court where case was filed, plaintiff, defendant and disposition if a case can be located.

  Singapore Bankruptcy Records Search 

  signup

Requirements: Name, Date of Birth

This search is conducted through the Singapore Online Insolvency Portal. Report may include file date, case number, name of court where case was filed and case status if a bankruptcy case can be located.

  Education Degree Verification in Singapore 

  signup

Requirements: Name, date of birth, school name, degree, major, dates of attendance, city of school, release form

It is common to verify only the highest degree obtained by a candidate. Educational institutions will be contacted to verify dates of attendance, graduation date and degree information.

  Employment Verification in Singapore 

  signup

Requirements: Name, date of birth, employer name and contact information, release form, date of employment, position held

Employers will be contacted to verify the individual’s title, dates of employment and if the candidate is eligible for rehire. Typically employment verifications do not extend beyond a 7 year time frame in the absent a legal or regulatory requirement to obtain that information.

  Reference Check in Singapore 

  signup

Requirements: Applicant name and date of birth, reference's relationship, contact name and contact information (including phone number and email address)

This search is conducted via telephone (or at times e-mail) with the individual’s personal or professional references using a standard list of questions.

  Credit Report 

  signup

Requirements: Name, DOB, address and signed release form

Information is obtained from courts, credit and agent sources.

  Global Monitor Check 

  signup

Requirements: Name, date of birth, address

The Global Monitor Check (GMC) is database product that searches a variety of databases including (but not limited to):

  • • Bank of England Sanctions
  • • Commodity Futures Trading Commission List of Regulatory and Self-Regulatory Authorities
  • • Defense Trade Controls (DTC) Debarred Parties
  • • FBI Fugitives 10 Most Wanted, Most Wanted Terrorists and Monthly Most Wanted
  • • Financial Crimes Enforcement Network Special Alert List
  • • Foreign Agent Registrations
  • • International Police Most Wanted
  • • Office of Foreign Asset Control
  • • OFAC - Enhanced Sanctioned Countries
  • • OFAC – Palestinian Legislative Council
  • • Office of Controller of Currency of Unauthorized Banks
  • • OSFI - Canada
  • • Politically Exposed Persons
  • • State Department Terrorist Exclusions
  • • Terrorists Inside of European Union
  • • Terrorists Outside of European Union
  • • United Nations Named Terrorists
  • • US Bureau of Industry and Security - Unverified Entity List
  • • US Bureau of Industry and Security - Denied Entity List
  • • US Bureau of Industry and Security - Denied Person List
  • • World Bank Ineligible Firms

  ID Check in Sigapore 

  signup

Requirements: Name, DOB, Address, Consent Form, Identification Card Color Copy (Front and Back)

A validation and/or verification of the data subject’s identity documents.

  Directorship Check in Singapore 

  signup

Requirements: Name, date of birth, address, passport copy, company name where directorship was held, company address, In-Country Residence History Form

A search to determine if a candidate had fiduciary or board of directors responsibilities for a company.

Individual Packages   Signup

  Employment Screening Package 

  signup

Requirements: Name, date of birth, city, school name, degree obtained, dates of attendance, city of school, employer name and contact information, dates of employment, position and release form

The employment screening package includes one Singaporean nationwide criminal database search, education verification of highest degree obtained and one employment verification.

  Criminal and Civil Search Package 

  signup

Requirements: Name (including former name), dob, address, release

The Criminal and Civil Search Package offers discounted pricing of our most popular searches. This bundle includes one criminal records search and one civil records search, based on the jurisdiction of the address provided.

  Civil and Bankruptcy Search Package 

  signup

Requirements: Name (including former name), dob, address, release

The Civil and Bankruptcy Search Package offers discounted pricing of our most popular due diligence searches. This bundle includes one civil records search and one bankruptcy records search, based on the jurisdiction of the address provided.

 

Singaporean Police Record


Available.

Applicants residing in Singapore should apply in person for a "Certificate of No Criminal Conviction" (CNCC) at Criminal Record Office (CID), Block D #02-01A, 391 New Bridge Road, Police Cantonment Complex, Singapore 088762, phone number 65-6435-8277, between 9:00 a.m. to 12 noon, Monday through Friday only.

Applicants who are overseas may apply by correspondence to the above address. Alternatively, application can also be made online at http://spf.gov.sg/

The following documents should accompany the applications:
1. For Singaporeans: NRIC/current International passport;
For non-Singaporeans: Documentary proof of residence in Singapore must be shown
- i.e. old/current passports or any relevant documents;
2. Exit permit, if applicable;
3. Two recent passport size photographs (3.5cm x 3 cm.); and
4. Application fee. Please check the website for current fee.
Processing time for the certificate is two to three weeks.

Former residents should write directly to the address given above for the necessary forms and instructions. Alternatively, they could have a set of rolled fingerprints taken by their local police authorities and submit this with photocopies of the documents listed above together with photographs, fee and postage charge. Singapore authorities also require that all immigrant applicants show proof of their intentions. The packet 3 cover letter bearing their name will suffice.

 

Singaporean Court Records


Available. Obtained from the Registrar of the Supreme Court at 3 St. Andrew's Road, City Hall Building, Singapore 178958, phone number 65-6336-0644.

 

Singaporean Driving History Records


Driving history checks are not publicly available

 

Search Other Frequently Ordered Countries


At Info Cubic, data privacy and protection is of the utmost importance.
The following associations and certifications prove our commitment to data security.

Privacy Shield  
GDPR privacy shield  PBSA  SOC2

TO PAGETOP