malaysia

Malaysia Employee Background Checks

 
Individual Records Searches   Signup

  Malaysia Criminal Records Search - Nationwide 

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Requirements: Name, date of birth, city, NRIC# for citizens or passport # for non-citizens, release

The Royal Malaysian Police holds the complete database of criminal convictions in Malaysia. Unfortunately, third parties cannot access this database to conduct criminal checks. The next best alternative is a nationwide criminal database offered by Info Cubic that contains information on higher level criminal convictions from multiple criminality sources from the government, courts, media and other proprietary sources.

  Malaysia Civil Records Search 

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Requirements: Name, date of birth, address and release

This search is conducted at the local level through the local court in the jurisdiction based on the city provided. Report may include case type, file date, case number, name of court where case was filed, plaintiff, defendant and disposition if a case can be located.

  Malaysia Bankruptcy Records Search - Nationwide 

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Requirements: Name, Malaysian NRIC#, release

This search is conducted at the nationwide level through a database containing information from courts and other law enforcement sources. Report may include file date, case number, name of court where case was filed and case status if a bankruptcy case can be located.

  Education Degree Verification in Malaysia 

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Requirements: Name, date of birth, school name, degree, major, dates of attendance, city of school and release form

An applicant inflating their educational accomplishments is one of the most common occurrences found on an applicant's resume or application. Info Cubic processes Education Verifications by contacting educational institutions directly to verify degrees or certifications earned. We verify dates of attendance, graduation date and degree information.

  Employment Verification in Malaysia 

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Requirements: Name, date of birth, employer name and contact information, dates of employment, position held and release form

Past employment verification is recommended for all employees. It is approximated that 40% of all resumes and employment applications contain falsified information. Our standard Employment Verification reports the employer's name, applicant's title, dates of employment, whether they are eligible for rehire, and we ask for additional comments.

  Professional Reference Check in Malaysia 

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Requirements: Applicant name and date of birth, reference's relationship, contact name and contact information (including phone number and email address)

Our experienced research staff completes Personal Reference checks by interviewing an applicant’s former or current colleagues. Our researchers will provide a comprehensive overview of a person’s characteristics.

  Motor Vehicle Records 

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Requirements: Name, Malaysian NRIC#, release

This search provides the full name on the license, date of issue and license type, number, status and any violations associated with the license.

  Global Monitor Check 

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Requirements: Name, date of birth, address

The Global Monitor Check (GMC) is database product that searches a variety of databases including (but not limited to):

  • • Bank of England Sanctions
  • • Commodity Futures Trading Commission List of Regulatory and Self-Regulatory Authorities
  • • Defense Trade Controls (DTC) Debarred Parties
  • • FBI Fugitives 10 Most Wanted, Most Wanted Terrorists and Monthly Most Wanted
  • • Financial Crimes Enforcement Network Special Alert List
  • • Foreign Agent Registrations
  • • International Police Most Wanted
  • • Office of Foreign Asset Control
  • • OFAC - Enhanced Sanctioned Countries
  • • OFAC – Palestinian Legislative Council
  • • Office of Controller of Currency of Unauthorized Banks
  • • OSFI - Canada
  • • Politically Exposed Persons
  • • State Department Terrorist Exclusions
  • • Terrorists Inside of European Union
  • • Terrorists Outside of European Union
  • • United Nations Named Terrorists
  • • US Bureau of Industry and Security - Unverified Entity List
  • • US Bureau of Industry and Security - Denied Entity List
  • • US Bureau of Industry and Security - Denied Person List
  • • World Bank Ineligible Firms

  ID Check in Malaysia 

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Requirements: Name, DOB, Address, Consent Form, Identification Card Color Copy (Front and Back)

A validation and/or verification of the data subject’s identity documents.

  Directorship Check in Malaysia 

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Requirements: Name, date of birth, address, passport copy, company name where directorship was held, company address, In-Country Residence History Form

A search to determine if a candidate had fiduciary or board of directors responsibilities for a company.

Individual Packages   Signup

  Employment Screening Package 

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Requirements: Name, date of birth, city, school name, degree obtained, dates of attendance, city of school, employer name and contact information, dates of employment, position and release form

The employment screening package provides discounted pricing rather than ordering individual products. The package Includes:

  • - Criminal Background Check
  • - Highest Degree Verification
  • - One Employment Verification

  Criminal and Civil Search Package 

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Requirements: Name (including former name), dob, address, release

The Criminal and Civil Search Package offers discounted pricing of our most popular searches. This bundle includes one criminal records search and one civil records search, based on the jurisdiction of the address provided.

  Civil and Bankruptcy Search Package 

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Requirements: Name (including former name), dob, address, release

The Civil and Bankruptcy Search Package offers discounted pricing of our most popular due diligence searches. This bundle includes one civil records search and one bankruptcy records search, based on the jurisdiction of the address provided.

 

Malaysian NRIC Number


The Malaysian National Registration Identity Card Number (NRIC #) is a unique ID number issued to citizens and permanent residents of Malaysia. The number is used for a variety of purposes such as identification, tracking and indexing. The number is often used when conducting background checks and serves as an identifier. NRIC numbers are issued by the National Registration Department of Malaysia.

 

Malaysian Certificate of Good Conduct


In order to obtain a Certificate of Good Conduct you must complete the application and provide the required documentation to the appropriate department. Applications can be obtained on the Ministry website.

For Malaysian citizens living in Malaysia, applications along with the additional requirements (see below) can be mailed to any of the addresses listed below for processing.

Ministry of Foreign Affairs,
Consular Division,
No. 1, Jalan Wisma Putra,
Presint 2,
62602 Putrajaya

Ministry of Foreign Affairs,
Sarawak Regional Office,
Tingkat 3, Bangunan Sultan Iskandar,
Jalan Simpang Tiga,
93300 Kuching, Sarawak

Ministry of Foreign Affairs,
Sabah Regional Office,
Jabatan Perdana Menteri, Aras 7, Blok A,
Kompleks Pentadbiran Kerajaan Persekutuan,
Beg Berkunci No. 2063,

Malaysian citizens and non-citizens living outside of Malaysia will need to submit their completed applications along with additional requirements (see below) to the applicable Malaysian Missions office. This link provides a list of Malaysian Missions offices.

In addition to the completed application the following information is required:

Malaysian citizen additional requirements:

  • - Two copies of the duly completed application form for the Certificate of Good Conduct;
  • - Two certified copies of identification card;
  • - Two certified copies of passport namely pages that contain details and signature of the applicant;
  • - Two recent passport-sized photographs; and
  • - Two copies of Statutory Declaration, except for applicant who will be visiting any of the following countries:
          The United States of America, Australia, Singapore, Spain, France or Papua New Guinea.

Malaysian non-citizen additional requirements:

  • - Two copies of the duly completed application form for the Certificate of Good Conduct;
  • - One introduction letter from the employer/Higher Learning Institution;
  • - Two certified copies of passport namely pages that contain details, visa stamp and signature of the applicant; and
  • - Two recent passport-sized photographs.

Please contact the Ministry of Foreign Affairs or visit their website for complete details and information on the fees associated with the application for the Certificate of Good Conduct.

 

Malaysian Identity Checks


Malaysian citizenship can be verified through the National Registration Department in person.

 

Drug Screening in Malaysia


There is no legislation that currently covers drug screening in Malaysia as it is a newer process. It is up to each company to decide on how or if they would like to use drug screening as part of the pre-employment screening process. It is suggested that the Ministry of Health is contacted with any questions on using drug screening with regards to employment.

 

Malaysian Privacy laws & Regulations


Before conducting a background check on an individual in Malaysia it is important to obtain the individual's written consent to do so. The official privacy law that exists in Malaysia is the Personal Data Protection Act 2010 which regulates how personal data is processed in commercial transactions. The Act provides individuals the right to access, correct and control the processing of their personal data. Data users are required to keep the personal data they obtain safe from loss, misuse and unauthorized or accidental disclosure. Once the data provider is finished with the personal data it should be destroyed.

 

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At Info Cubic, data privacy and protection is of the utmost importance.
The following associations and certifications prove our commitment to data security.

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GDPR privacy shield  PBSA  SOC2

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