Deadline for New Federal Drug Testing Custody and Control Form (CCF) Approaching

Posted: June 06, 2018

The new federal CCF is put into effect by the Department of Transportation.

Are you using the new Federal CCF? The cutoff date for using the previous version of the Federal Drug Testing Custody and Control Form (CCF) is just around the corner.

Last year, on August 8, 2017, the Office of Management and Budget (OMB) approved a new version of the CCF. However, the OMB stated that the previous version of the form could still be used until June 30, 2018.

So, after June 30, 2018, the agents listed below must use the new federal CCF:

  • Employers
  • Third Party Administrators (TPAs), Including Service Agents
  • Collection Sites
  • All Laboratories
  • Medical Review Officers (MRO)

Not sure if you’re using the new federal CCF?

You can take a look at the new federal CCF here and compare it to the form you’re currently using.

Here are the key changes:

Step 1D:

  • The checkbox has been removed.
  • “DOT” has been deleted.
  • The hash line in front of the wording “Specify DOT Agency” is also no longer on the form.

Step 5A:

  • Four new analytes, which include the synthetic Opioids, have been added:
    • Oxycodone (OXYC)
    • Oxymorphone (OXYM)
    • Hydrocodone (HYC) and
    • Hydromorphone (HYM)
  • Also, the drug for analyte confirmation methylenedioxyethylamphetamine (MDEA) has been removed.

What can you do if an ‘old CCF’ is accidentally used after June 30, 2018?

Good news! If you accidentally use the expired form after the cut-off date, the drug test may still be valid – if you follow the steps below:

First, if a you become aware that an expired CCF has been used, a memorandum must be completed and signed. In the memorandum, you must state that the incorrect CCF was used in error, but that the expired form contains accurate information required for a valid Department of Transportation (DOT) drug test. You must also state that the expired form was either used accidentally or as the only option for conducting a test, in circumstances out of your control. In addition, you need to describe the steps that have been taken to ensure the error does not occur in the future.

However, in order for the drug test to be valid, the specimen must be tested at an HHS-certified laboratory that has been through all testings required by DOT Rule 49 CFR Part 40.

Once you have been notified of the use of an expired CCF, you must submit the memorandum that same day by either fax or courier.

IMPORTANT: If you do not perform the memorandum correction the same day that you’re notified, the test will be canceled.

Click here to check out more details.

The electronic CCF (eCCF) can still be used if the laboratory performing the specimen testing has been approved through the Department of Health and Human Services (HHS) National Laboratory Certification Program.

But, do you know if the lab you are using is certified? Click here to find out if they meet DOT requirements.

Questions about using the revised CCF or the eCCF? Or, want to verify that your process is compliant? Give our Client Service Ninjas a call at 877-360-4636, or send us a message.

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